Privacy Policy – KJLTC
Effective Date: August 06, 2025
At KJLTC, safeguarding your privacy is a priority. This document explains how we collect, use, share, and protect your personal information when you engage with our services or visit our website at https://kjltc.co.in.
1. What We Mean by ‘Personal Data’ and ‘Processing’
Personal data refers to any details—alone or in combination—that can identify an individual. This includes names, contact information, identification numbers, digital activity, and similar identifiers.
Processing encompasses any action involving personal data: collecting, saving, organizing, changing, using, sharing, deleting, or otherwise handling it—either manually or through automated systems.
2. Types of Information We Handle
We may gather and manage various kinds of data, including:
Basic Identification: Name, age or date of birth, email, address, and phone number.
Education & Career Background: Academic qualifications, job experience, and certifications, including your Japanese language proficiency.
Media Content: Photos, screenshots, or video/audio recordings from virtual sessions.
Financial Information: Payment records and transaction data related to course fees or services.
Device Data: Browser version, IP address, time zone, OS, and technical settings.
Site Usage Metrics: Interaction logs like visited pages, session times, and navigational trends.
3. How We Obtain Your Data
Your personal data may come to us through:
Forms & Direct Communication: Information you submit during registration, inquiries, or support requests.
Automated Collection Tools: Through cookies or other technologies tracking your use of our website.
External Sources: Third-party services or platforms we integrate with (explained below).
4. Why We Use Your Data
We process your personal information for multiple legitimate reasons:
To Provide Services: Including course delivery, account creation, fee processing, and issuing certificates.
Identity Verification: Ensuring the legitimacy of applicants and participants.
Improving Experiences: Analysing feedback and usage to refine our offerings.
Communication: Sending service-related updates, responding to queries, or providing support.
Promotional Messaging: Informing you of events, courses, or offers—unless you opt out.
Website Enhancements: Leveraging cookies and analytics for a smoother user experience.
Fraud Prevention: Detecting and preventing unauthorised access or illegal activities.
Legal Compliance: Meeting obligations such as responding to lawful requests and maintaining regulatory records.
We do not sell your personal data to any entity.
5. Third-Party Tools and Data Sources
We collaborate with trusted platforms to deliver and manage our services:
Analytics Tools
We use Google Analytics to monitor website performance. It gathers metrics like page views, time spent, and source traffic. Google may also use this data for ad personalisation across its network.
Email Communication
Our emails are managed through Gmail, which may track email interactions such as open and click rates.
Google-Based Education Tools
We use services like Google Classroom, Google Drive, Sheets, and Docs to store and share class materials, registration forms, academic records, and administrative data.
Social Media Channels
Data from user interactions on Facebook, Instagram, YouTube, and LinkedIn (e.g., likes or comments) may be processed, subject to each platform’s settings and privacy terms.
Placement Collaborators
With your consent, we may share your data with potential employers or recruiters for job and internship opportunities.
6. External Site Links
Our website might direct you to other websites we don’t operate. We are not accountable for their data practices or content. Please review their privacy policies before engaging.
7. How We Keep Your Data Safe
We apply both technical safeguards (like encryption) and internal policies to protect your data from misuse or unauthorised access.
Staff, contractors, and vendors with access to data are trained in security protocols and confidentiality standards. However, please be aware that no online system can be 100% secure.
8. Your Privacy Rights
Depending on where you live, you may have the right to:
Access your data and request a copy
Correct inaccurate or incomplete information
Request Deletion, unless legally required to retain it
Restrict or object to how we process your data
Transfer your data to another provider (data portability)
Revoke Consent where processing is based on your permission
File Complaints with a relevant authority (e.g., Data Protection Board of India)
Designate a Nominee to act on your behalf if you are unable to exercise your rights
Request Disclosure Logs of third-party data sharing
To make a request, email us at support@kjltc.co.in. We aim to respond within 60 days. If a delay or denial occurs, we will inform you of the reason. You won’t face penalties or reduced service for exercising any of your rights.
9. Use of Automated Systems
We may use automated processes (such as scoring tests or evaluating course eligibility), but final decisions always involve human review to ensure fairness and accuracy.
10. Data Retention and Minimisation
We only collect the data we genuinely need and retain it for a duration appropriate to its use:
Student records may be stored for up to 7 years after your last interaction unless otherwise required by law.
When possible, data is anonymised to reduce privacy risks.
11. Your Responsibilities
To help us protect your data:
Ensure the information you provide is truthful and complete.
Do not impersonate others or falsify documents.
Do not misuse our grievance mechanisms or data rights processes.
Provide accurate documentation when requesting updates or deletions.
Comply with local regulations applicable to you.
12. Privacy for Minors and Dependents
If you’re under 18 or are a dependent adult, your data can only be collected with verified parental or guardian consent.
We do not knowingly collect or store such data without required permissions. If you’re a guardian and suspect unauthorised data submission, please notify us. We’ll promptly take necessary corrective action.
We never target children with behavioural advertising or profiling.
13. International Data Protection Requirements
If You’re in the EEA, UK, or Switzerland
Your rights are protected under GDPR, UK GDPR, or FADP. These include access, correction, deletion, data transfer, objection to processing, and lodging complaints with a local supervisory authority.
For California Residents
Under the CCPA and CPRA, you may:
Know what we collect and how we use it
Access and delete your information
Correct inaccuracies
Opt out of sharing or selling data
Restrict the use of sensitive data
Not face retaliation for using these rights
14. How to Contact Us
For questions, concerns, or to exercise your privacy rights, reach out to:
KJLTC
12/36, First Floor, Cambridge Road
Ulsoor, Bangalore – 560008
+91 63641 45059 / +91 95909 75059
Email: support@kjltc.co.in
Consent & Updates to This Policy
By accessing our website or services, you agree to the practices described in this Privacy Policy.
We review and update this policy at least once a year. Any material changes will be communicated via email or another suitable method. Continued use of our services after such updates signifies your acceptance.
If we plan to use your data for any new purpose or from a new source, you’ll be informed in advance and your explicit consent will be requested—unless legally exempted (e.g., for crime prevention).